Voice dictation for email
To dictate an email, click into the message body in Gmail, Outlook or any mail app, press F5 (Ctrl+Shift+Space on Windows), say what you want to say, and press it again. With the Email style, F5Type turns your spoken ramble into a ready-to-send email — greeting, body and sign-off — with the filler words gone.
Key facts
- Styles
- Clean, Email, Message, Summary, Action Items, Command, Custom
- Platforms
- Mac, Windows, iPhone and Android
- Shortcut
- F5 on Mac, Ctrl+Shift+Space on Windows (F5 available); changeable in Settings
- Works in
- Gmail, Outlook, Apple Mail, and any app you can type or paste into
How do I dictate an email?
- 1Open a new email or a reply and click into the body.
- 2Press your F5Type shortcut and talk as if you were explaining it to a colleague.
- 3Press the shortcut again. The finished email appears at your cursor (on a Mac, press ⌘V to paste).
- 4Read it once, fix anything specific, send.
Why is it faster than typing an email?
Most of the time in an email goes into wording, not into the idea. Speaking lets you get the idea out in one go; the Email style handles the shape. Names of people and products stay correct because F5Type uses your dictionary, and snippets expand phrases you repeat, like your calendar link or a standard reply.
Does it replace what I already wrote?
No. F5Type inserts at the cursor and never selects or deletes existing text, so you can dictate a paragraph into the middle of a draft safely.
Frequently asked questions
Does F5Type work in Gmail?
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Yes. It works anywhere you can type or paste — Gmail in the browser, Outlook, Apple Mail and others.
Can it write the greeting and sign-off for me?
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Yes. Choose the Email style and F5Type shapes your words into greeting, body and sign-off.
Can I dictate a reply on my phone?
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Yes. Add the F5Type keyboard on iPhone or Android and dictate into the Gmail or Mail app.
What if I dictate in another language?
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F5Type detects the language you are speaking automatically, or you can choose one in Settings.
Read next
Try F5Type free
60 minutes of dictation a month on the free plan, no card needed. Mac, Windows, iPhone and Android.